Forms

Forms Library

This section contains forms for DIFI members to submit during the year leading up to the Festival.  All of the forms are in PDF format and can be printed off with Adobe Reader and filled in manually. Many of the forms can also be saved and filled out right on your computer and returned to us either as an email attachment or physically mailed/brought in. Some require signatures, so must be printed off and filled in manually.

Please place your filled-in forms in the folders by the door and initial the proper square on the form so we at least have some sort of record that the form was submitted. If you are emailing the form in, unless otherwise noted on the form, please email it to secretary@aworldafair.org.

The Membership Form is also on the DIFI home page, while the Ambassador forms are in that section of the web site.   Return completed Membership Form to vp1@aworldafair.org

If you have any questions about this page, please send them to wgulden@aworldafair.org OR secretary@aworldafair.org.

HEALTH DEPARTMENT FORMS/INFORMATION

UNDER CONSTRUCTION:  Forms are in process of being updated.  Thank you for your patience.

DUE SEPTEMBER

    • Delegate & SubLeasing Form – Required from ALL groups.  Need your contact information and your SubLeasing signature.
    • Booth Space Order Form – Required from ALL groups. Need your size, shape and activities, so we can get an early idea if there will be major problems.
    • Committee Sign-up – Required – Will be passed out at the meeting
    • Booth Facility Fees, if not already paid

DUE OCTOBER

DUE NOVEMBER

  • No forms due

DUE DECEMBER

Just fooling.  There’s usually no meeting in December.  Happy Holidays and best wishes for a good New Year!

DUE JANUARY

  • Health Department will be at January meeting.  The January meeting is MANDATORY for all groups selling food.
    • Final Booth Layout (sample) – Required from ALL groups.  USE Trade Show template and show orientation and general layout (for Health Department, Fire & Safety and booth setup).
    • Food and Beverage Form – Required for Groups Selling Food.  List of food and drinks sold at festival.  This information will be used for promotions and for a Menu.
    • Beer & Wine Seller’s Form – Required for Groups selling alcohol.  This will be used to get the DIFI Temporary Liquor license and insurance started.   Beginning in 2024, the State of Ohio is requiring detailed information regarding alcohol distributors.   Attached are 2 pages from the application with details about this.
    • Ticket Request Form – Required from ALL groups.  Needed to get Worker/Entertainer tickets.  Each day your workers/Entertainers will need tickets.  Also, put your order for Advance paper Presale Tickets.  Reminder:   Advance Presale Tickets digitally thru HomeTown Ticketing!  Using digital Advance Presale Tickets will save DIFI cost of printing tickets.
    • Insurance Questionnaire:  Required from ALL groups.
    • Main Stage Questionnaire – Required if performing.   Email to difi.entertainment@gmail.com
    • Interactive Stage Questionnaire – Required if performing.   Email to difi.entertainment@gmail.com

 FEBRUARY

        • Groups Selling Food:  Required:  Groups Selling Food must complete GC Health Dept FORMS:    1. Health Dept Temporary Food License Application & 2. Letter of Intent.   Your groups check for $56 should be made payable to DIFI.  DIFI will submit all forms and one check payment to County Health Department.
        • Cultural Form  – Required from ALL groups.
        • Main Stage Que Card – Required groups with Entertainment.  Email to difi.entertainment@gmail.com
        • Main Stage Music Instructions – Required groups with Entertainment.  Email to difi.entertainment@gmail.com
        • Music for the Main Stage – Required groups with Entertainment.  Email to difi.entertainment@gmail.com


        • DUE MARCH




          • Move In/MoveOut Form – Required from ALL groups.  Needed to schedule parking slots for loading and unloading.

          • Lighting Request Form – Required groups with Entertainment.  Email to difi.entertainment@gmail.com  Used by the stagehands for your main stage performance lighting,



          DUE APRIL



          • Follow-Up ALL forms

          • Nomination Form (Nominating Committee)



          MAY – FESTIVAL



          • Money from the Pre-Sale Tickets – Required – at the front office the Thursday before the Festival opens, ONE check or cash, made out to DIFI, not made out ahead of time or the office will have a fit.
        • Refrigerator Truck Log – New

          DUE JUNE





            • Evaluation Form – if there’ something you want to make sure we know of.

            • Theme:  Ideas for next year’s theme – so people can think and purchase over the summer.