Forms

Forms Library

This section contains forms for DIFI members to submit during the year leading up to the Festival. All of the forms are in PDF format and can be printed off with Adobe Reader and filled in manually. Many of the forms can also be saved and filled out right on your computer and returned to us either as an email attachment or physically mailed/brought in. Some require signatures, so must be printed off and filled in manually.

Please place your filled-in forms in the folders by the door and initial the proper square on the form so we at least have some sort of record that the form was submitted. If you are emailing the form in, please email it to secretary@aworldafair.org.

The Membership Form is also on the DIFI home page, while the Ambassador forms are in that section of the web site.

If you have any questions, please send them to wgulden@aworldafair.org OR secretary@aworldafair.org.

HEALTH DEPARTMENT FORMS/INFORMATION

DUE SEPTEMBER

    • Delegate Form – Required – all your contact information
    • Booth Space Order Form – Required – just the size, shape and activities, so we can get an early idea if there will be major problems
    • Kitchen Use Form – Required for those using the Convention Center kitchen
    • Facilities Order Form – Required, for electric, chairs, tables etc so electricians and supplier Tradeshow can start their planning (pdf fillable Facilities Order Form)
    • Committee Sign-up – Required – passed out at the meeting
    • Nominations for Honorary Chair

DUE OCTOBER

  • Booth Fees, if not already paid

DUE NOVEMBER

DUE DECEMBER

Just fooling.  There’s usually no meeting in December.  Happy Holidays and best wishes for a good New Year!

DUE JANUARY

    • Annual Dues, if not already paid as part of last year’s invoices
    • Preliminary Booth Layout (sample) – Required – a drawing showing orientation and general layout (for Health Department)
    • Beer/Wine Seller’s Form – Required for those selling alcohol – so DIFI can get the liquor license and insurance started
    • Facilities Order Form – Required, for electric, chairs, tables etc so electricians and supplier Tradeshow can start their planning
    • Ticket Request Form – Required – so we can get the tickets ordered and sorted and back to you by March so you can sell your socks off
    • Food and Beverage Form – List of food and drinks sold at festival

DUE FEBRUARY

    • Health Dept Temporary Food License Application
    • Final Booth Layout
    • Food and Beverage Form – Required for those selling food,  details are optional and may be used for advertising

DUE MARCH

  • Cultural Form (new) – Required for ALL groups
  • Final Booth Layout Form (sample) – Required – 2 copies, one for the Health Department and the other for Tradeshow.
  • Move In/MoveOut Form – Required to schedule parking slots for loading and unloading.
  • Youth Ambassador Application:  N/A for 2023 International Festival
  • Main Stage Que Card – so the announcer doesn’t have to ad-lib while you’re coming onto the stage
  • Main Stage Music Instructions – along with the music (below) if there’s something they should know about
  • Music for the Main Stage –  email to difi.entertainment@gmail.com
  • Lighting Request Form – Used by the stagehands for your main stage performance lighting,

DUE APRIL

  • Follow-Up ALL forms

MAY – FESTIVAL

  • Money from the Pre-Sale Tickets – Required – at the front office the Thursday before the Festival opens, ONE check or cash, made out to DIFI, not made out ahead of time or the office will have a fit.

DUE JUNE

  • Ideas for next year’s theme – so people can think and purchase over the summer.